Tech
Jun 22, 2026 Major2
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Minas Gerais Implements Digital School Records with Gov.br Authentication
Minas Gerais has implemented a digital school records system integrated with Simade and e-DOC platforms, allowing students to receive authenticated documents via email with gov.br signatures, eliminating the need for physical printing or in-person retrieval.
Quick Facts
Who
State Department of Education of Minas Gerais
What
Digital issuance of school records
When
June 22, 2026
Where
State schools in Minas Gerais
- Digital issuance of school records
- Integration of Simade and e-DOC platforms
- Remote digital signing with gov.br authentication
- Email delivery of authenticated documents
- Creation of Student Folders and School Folders for digital archiving
The State Department of Education in Minas Gerais has launched a digital issuance system for school records, enabling students to receive authenticated academic documents via email without requiring physical retrieval or printed copies. The initiative integrates two key platforms: the Minas School Administration System (Simade) and the e-DOC document management platform, both developed by the State Information Technology Company (Prodemge).
The new workflow streamlines the issuance process significantly. Schools request school records through Simade and submit files to e-DOC, where authorized personnel sign documents using federal gov.br authentication. The digitally signed and authenticated file is then sent directly to the student's registered email address. School directors, vice-directors, secretaries, and basic education technical assistants (ATB) can now perform remote digital signatures without requiring physical presence at school facilities, eliminating traditional bureaucratic routines and extensive paperwork handling.
Beyond school records, the system manages the issuance of additional academic documents including enrollment declarations, transfer documents, course completion certificates, and individual student achievement records. The e-DOC platform also organizes archived information into two integrated digital folders: the Student Folder, which centralizes all signed documents related to a student's academic trajectory with options for download, viewing, or digital transmission, and the School Folder, which houses administrative records, institutional data, and authorization documents.
The implementation represents a significant modernization of educational administrative services in Minas Gerais, reducing dependency on physical documents and providing legal security through federal digital authentication. The system eliminates unnecessary steps such as manual signatures and in-person document collection while maintaining accessibility and organizational efficiency for both students and school staff.
Why This Matters
This digital transformation significantly improves educational administrative efficiency and accessibility for students and schools in Brazil's second-largest state by population. By eliminating physical document retrieval, the system reduces bureaucratic delays, lowers operational costs, and provides legally binding federal authentication. For students, it means instant, secure access to critical academic documents from anywhere; for schools, it streamlines workflows and enables remote administrative operations. This modernization serves as a potential model for other Brazilian states seeking to digitize educational services.
Timeline & Sources
Jun 22, 2026
WireDigital school records system becomes operational and available to students in Minas Gerais state schools